Hello,
I am hoping to get some knowledge and or advice on a large bid from you, the experts in our field. Our cleaning business is small and I am working full time in an unrelated field. I am hoping this contract would allow me to clean full time. Its very big(to me at least). I dont doubt we could do it with a little help but I am not sure how to correctly bid it.

The contract is for the government of the community I live in.

The proposal is for General cleaning of;
3floors of an old municipal building, 5x/week
Large senior center (upstairs) Rec center (downstairs) same building. 5x/week
Police station 6x/week
Library 6x/week
Utility office 1x every other week.
Small building on bike trail with only 2 bathrooms

6 buildings in total, unsure of sqft.


I provide all materials, liners, toilet paper, paper towels, deoderizors ect. I am also responsible to contract out 1 carpet cleaning, window cleaning, and floor waxing per year.

The contract is for 3 years.

I did a walkthrough of most of the buildings but I am having a difficult time guessing how long all of this would take us and dont know how to guess material and suppies.

I would really appreciate any feedback you may have!

Thanks!

If you have an idea of how long it takes you and/or your crew to clean a smaller place and know what the size is you can create a pretty close estimate based of multiplying that by the difference. (e.g. 2 folks can clean a 2,000 square feet in 2hrs) Then you could say 1 person per 1,000 square feet an hours time. You will need to figure out the square footage, maybe able to use Google maps to help figure it out, and or other real estate websites. Worse case if you can't find this out then you would have to figure it out your self by walking the outside of the buildings. Going in blind you risk selling your self short which could be very costly! Hope this helps, good luck and congrats on the deal!

First of all, do not panic and relax!
Let me share my experience on this type of contracts: everything is on the records so just ask them about current data and then you can compare with the one you are participating.
You can call me if have any other doubts at (702) 689-2784
William