Estimating Large Commercial Retail Space - Cleaning Talk - Professional Cleaning and Restoration Forum
Thread Tools Display Modes
post #1 of Old 12-15-2015, 10:43 PM Thread Starter
Junior Member
Join Date: Oct 2015
Posts: 24
Estimating Large Commercial Retail Space

Estimating Large Commercial Retail Space

First of all, I am learning that you can generally base your estimate
on so many cents per square foot, but not necessarily so with an area
this large, 42,000 Square Feet. Although I am still open to hearing
from "experts" in that regard.

What I have discussed with my owner is the approach that as long
as you make a good profit margin, what difference does it make how
you formulated the bid? Cents per sq. ft. or based on hours worked
and expenses?

The General Manager of the retail business, upon further query from
me, stated that the present crew they have, who they have become
displeased with, and thus, why we are approaching them with our bid,
would be in the store one night from 8pm until midnight. There were
4 workers total doing the work. The company locks them in t 8pm and
lets them out at midnight.

So, anyway, in our case, the cost of the materials that are needed to do
this job are around $800. There would be a total of 4 workers doing this
job, counting the owner. So, the 3 workers, hypothetically being paid $25
per hour - that would come to $300 - figure the owner for $25 per hour,
as well - and we're looking at a total of $400 for worker costs.

So far, that comes to $1200 in labor & materials. Considering if the
business had to rent the truck mount and other cleaning equipment,
extremely liberally I would say that would tack on at least another
$500. For my finder's fee, as I made the contact by phone and set
up the deal, my commission would be $200. That brings our expenses
to $1900.

Also, this retail business General Manager is saying that he would
want our company to perform this work once every month, a scrub
and buff. Once every three months, he would want a deep scrub and
wax and once a year a strip and complete re-do. Basically, it means
that whatever bid we submit would pretty much have to be paid by
the company every month, so we have to be sure it is as reasonable
an amount as we can get.

Since this is basically a potentially long-term monthly contract, we want
to do our best to not over-bid this job. We can't get a clue out of the GM
what the present cleaning team they now have is getting monetarily.
Sometimes they will tell you, but most not. In this case, NOT. He did tell
us that the present cleaning crew only takes 4 hours and they are not
happy with their work, it is also in my mind that maybe the 4 hours is
not enough and they rush and maybe that's why the place is not happy
with their work. My owner was VERY surprised that it could only take 4
hours to do the work.

Another thing is it is a hobby shop retail customer floor with lots of about
4'X4' product displays throughout the store. So, this is not a big, open
space floor area. It has a large number of these 4'X4' product display
stands. Does it sound like an area that could be cleaned in 4 hours by
4 workers?

I have suggested to the owner that as long as you are going to make a
good profit, considering all of your expenses and labor and time involved,
don't bid so high, if it is really only 4 hours for 4 people. He is thinking of
bidding around $3000 - i even thought $3500. That way we would have
some wiggle [negotiation] room.

I have also thought we need a clause that says if it does take longer than
the 4 hours the GM said, we would have to add a proportionate $ amount
onto our final invoice but not sure how we could do that - if we are agreeing
to a certain amount to do the job??? That is a question and a concern - what
do we do with that?

In my opinion, as long as the cleaner owner is making a good enough profit
margin and it is a long-term job - even $3000 would be a fair bid. As I am
not an expert at bidding, that is why I am presenting this scenario here for
your feedback.

Last edited by KleanerDude; 12-15-2015 at 11:11 PM.
KleanerDude is offline  
Sponsored Links

Quick Reply

Register Now

In order to be able to post messages on the Cleaning Talk - Professional Cleaning and Restoration Forum forums, you must first register.
Please enter your desired user name, your email address and other required details in the form below.

User Name:
Please enter a password for your user account. Note that passwords are case-sensitive.


Confirm Password:
Email Address
Please enter a valid email address for yourself.

Email Address:


Thread Tools
Show Printable Version Show Printable Version
Email this Page Email this Page
Display Modes
Linear Mode Linear Mode

Similar Threads
Thread Thread Starter Forum Replies Last Post
First large commercial bid HELP! Vostyls Commercial Cleaning 3 10-15-2015 12:41 AM
Large Commercial Floor Maintenance. TheAllCleanTeam Floor Care 7 05-27-2015 02:05 PM
Estimating cornerstone Business 5 04-20-2011 04:24 PM
Need input on bidding a commercial/office space MonarchCleaning Commercial Cleaning 0 07-14-2009 05:31 PM
Estimating Help Please Andrew07 General Discussion 8 11-27-2006 08:34 PM

Posting Rules  
You may post new threads
You may post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is Off
Trackbacks are Off
Pingbacks are Off
Refbacks are Off

For the best viewing experience please update your browser to Google Chrome